For home care agencies and field teams
Prove every visit.
Pay every hour right.
Ovel EVV schedules your workers, verifies each visit with a GPS geofenced clock in, collects the worker's and the client's signature on the timesheet, and turns approved hours into payroll, invoices and claim files. Not five separate tools, one record from booking to payment.
No card. No setup fee. Demo logins are on the sign-in page.
Next visit
Dorothy H., Personal care
9:00 AM to 11:00 AM
Clock in
GPS 41 m from the address, inside
Care plan
- ✓Shower assist
- ✓Medication reminder
- Lunch
32.5
hours
14
visits
2
to sign
6 of 6
EVV data elements recorded on every visit, with edits kept beside the original.
2 signatures
on every timesheet: the worker's and the client's, cleared if anything changes.
$0
for up to 5 workers. No per-visit fees, no setup fees, clients free.
12 industries
use the same engine with their own words: caregiver, cleaner, officer, technician.
Three portals, one record
The office, the worker and the client see the same visit.
Company
Company panel
Schedule, live visit board, exceptions with reason codes, timesheet approval, pay rules and payroll, payers, authorizations, invoices, claims and reports. Roles for schedulers, supervisors, payroll and billing.
Company sign inWorker
Worker app
Today's visits with directions, one-tap GPS clock in and out, the task list, notes, timesheets to sign, open shifts to pick up, messages and pay statements. Workers join with your company code.
Open the worker appClient
Client portal
Upcoming and past visits, who is coming, tasks done, shared notes, timesheets to sign, invoices and messages. For clients, family members, customer contacts and site managers.
Open the client portalHow it works
From the schedule to the paycheck in five steps.
-
1
Schedule
Book one-off or repeating visits and shifts. Conflicts, credentials and authorizations are checked when you book.
-
2
Clock in with GPS
The worker taps clock in at the address. Time, position and distance from the geofence are recorded.
-
3
Work and sign
Tasks ticked, a note written, and the client signs on the phone. The worker signs the weekly timesheet.
-
4
Approve
The office clears exceptions with reason codes and approves timesheets. Every edit keeps the original.
-
5
Pay and bill
Payroll with overtime worked out, invoices to customers, and claim and EVV files for payers.
The six EVV data elements
Every visit answers six questions.
The 21st Century Cures Act asks state Medicaid programs to verify these six things for personal care and home health visits. Ovel EVV records them on every visit, in every industry, because a customer asks the same questions about a cleaning job or a security shift.
Type of service
The service or procedure code on the visit, for example personal care.
Who received it
The client, with their member ID where a payer needs it.
Date
Stamped by the server, not typed by the worker.
Location
GPS position at clock in and clock out, inside or outside the geofence.
Who provided it
The worker, with a unique ID per company.
Start and end time
The clock in and clock out times, kept even when the office edits them.
Industries
Built for any team that works at someone else's address.
Home care and healthcare
CaregiverClientVisitCare plan
Staffing and recruitment
WorkerClientShiftAssignment brief
Cleaning
CleanerCustomerJobCleaning checklist
Security
OfficerSiteShiftPost orders
Construction
Crew memberJob siteShiftScope of work
Logistics and delivery
DriverCustomerStopDelivery checklist
Field services
TechnicianCustomerJobJob checklist
Retail and hospitality
Staff memberLocationShiftTask list
IT and outsourcing
ConsultantClientSessionScope of work
Education and tutoring
TutorStudentSessionLearning plan
Home services
TechnicianCustomerJobJob checklist
Professional services
ConsultantClientSessionEngagement plan
Pricing
Per worker, in public. Not a quote, not per visit.
Free
$0 up to 5 workers
Free forever, no card
Up to 5 workers. GPS clock in and out, scheduling, task lists, timesheets with worker and client e-signatures, messages, client portal.
Team
$4 per worker a month
Minimum $29 a month
Everything in Free, plus the pay rule engine (overtime, daily overtime, blended rate), payroll exports, invoicing and reports. $4 per worker, minimum $29.
Care
$8 per worker a month
Minimum $79 a month
Everything in Team, plus care plans and progress notes, payers, authorizations and unit tracking, the 15-minute unit engine, EVV data export and claim files. $8 per worker, minimum $79.
Clients and office users are free. Annual billing gets 2 months free. See full pricing
Questions
Straight answers.
What is EVV?
Electronic Visit Verification is a record, made at the time of the visit, of who delivered which service to whom, where, on what date and from when to when. Federal law requires it for Medicaid personal care and home health visits, and each state runs its own program. Outside healthcare the same record proves to a customer that the work happened.
Is Ovel EVV only for home care?
No. It works for staffing, cleaning, security, construction, logistics, field services, retail, IT, tutoring, home services and professional services. You pick your industry when you sign up and the words change: caregiver or cleaner or officer, client or customer or site, visit or job or shift.
Do workers need to install an app?
No install. The worker app is a fast web page that opens on any smartphone from a link or a home-screen icon. Workers sign in, see today's schedule and clock in with one tap. GPS is read only at clock in and clock out.
How does the client sign the timesheet?
Three ways: on the worker's phone at the end of the visit, in the client portal, or from a signed link you send. The signature is stored with the name, time and a fingerprint of what was signed. If the office changes a signed timesheet, the signatures are cleared and it goes back for re-signing.
Can Ovel EVV send visits to my state's EVV aggregator?
Ovel EVV exports the six-element EVV visit data and claim files today. Live submission to a state aggregator and to a clearinghouse is our Care Connect plan, set up on request state by state, because each state certifies vendors separately. Check your state Medicaid agency's EVV page to see whether it allows an alternate vendor.
What does it cost?
Free for up to 5 workers. Team is $4 per worker per month (minimum $29). Care, with care plans, authorizations, units and claim files, is $8 per worker per month (minimum $79). Clients and office users are free, and there are no per-visit or setup fees.
Is there a demo?
Yes. The live demo has a fictional company with workers, clients, visits, timesheets, payroll and invoices. The demo logins are shown on the sign-in page. It resets every night, so do not enter real information.
Your next payroll, from verified hours.
Set up your company, invite five workers and run a week of visits free. Bring the whole team when it works for you.