Free tools
The sums agencies and field teams do every week, done for you.
No account and no upload. Everything is worked out in your browser and what you type stays on your device. Each tool shows its formula, so you can check it.
Units and billable amount per visit
15-minute unit calculator
Turn visit times into 15-minute billing units with the 8-minute threshold, nearest, round down or round up rule, per visit or per day, and see the billable amount.
Open the toolRegular rate, OT premium and gross pay
Overtime and blended rate calculator
Hours at several pay rates in one week: the weighted regular rate, weekly overtime after 40 hours, optional daily overtime after 8 and double time after 12, and gross pay with the formula.
Open the toolWeekly timesheet, signed on screen
Timesheet with signature generator
Fill in a weekly timesheet, let the worker and the client sign on screen with a finger or mouse, then print it or save it as a PDF.
Open the toolUnits used, burn rate and run-out date
Authorization unit tracker
Authorized units, the date range and visits so far: see units used and remaining, the weekly burn rate and the date the authorization runs out at the current pace.
Open the toolDistance between two points, inside or outside
Geofence distance checker
Check the distance between a site and a clock-in position, typed in or taken from your phone, and whether it falls inside a geofence radius.
Open the toolPaid travel between visits and mileage
Travel time and mileage pay calculator
List a worker's visits in a day: see paid travel time between clients, unpaid commute, mileage reimbursement and how travel changes total paid hours.
Open the toolGross margin per hour and per visit
Bill rate vs pay rate margin calculator
Bill rate per unit or per hour against the pay rate, payroll burden, overtime share and travel cost: gross margin per hour, per visit and per month, and the bill rate a target margin needs.
Open the toolFlag visits missing an EVV element
EVV visit record checker
Open a CSV of visits in your browser and flag every row missing one of the six EVV data elements, with times out of order or edits without a reason code.
Open the toolThe tools give general information, not legal, wage or billing advice. Rules differ by state and payer; check the figures with your state Medicaid agency, labor office or adviser.